Top 10 Apps Every Corporate Event Planning Company Should Use

An event planner’s life is not a bed of roses. Event planners need to align multiple complex elements, which include agendas like participant lists, provider selection, site distribution, etc. The use of appropriate apps provides remarkable benefits for event planners who want a seamless execution with time savings that lead to outstanding experiences. Apps help streamline work activities and enable better planner creativity and client satisfaction. Below are some tools that every event professional should consider. There are 10 essential apps listed below. 

Bizzabo – All-in-One Event Management

Bizzabo's priority is a smoother user experience for both private and corporate event planners, as well as attendees. It helps organizers with registration, agendas, speakers, and much more. One important feature is its real-time analytics, which allows planners to easily observe their strategies on the go and adjust accordingly. 

Trello – Visual Project Planning

Event planning is, without a doubt, a complex field. Trello allows for customization with its flexible project management features. Users can set up boards, create lists, and use cards to arrange tasks. If planners are working in teams, Trello is ideal for managing assignments and observing work progress. You can even create a separate board for each event.

Whova – Engagement and Networking

Whova offers seamless integration of agenda management, attendee interaction, real-time polling, and live Q&A functions. It is perfect for conferences and networking functions, providing assistance with corporate events. Its use extends to virtual and hybrid meetings due to smooth online meeting integration.

Slack – Quick Communication

Efficient communication is essential during event planning. For large teams, Slack facilitates fast and orderly communication. For example, separate channels can be created for catering, design, and logistics. Thus, nothing goes unnoticed.

Social Tables – Seating and Floor Plans

Social Tables provides time-saving resources for organizers regarding seating and floor plans. With Social Tables, users can design layouts and arrange guests using drag-and-drop functions. This is excellent for weddings, parties, and event planning New York City that demands precision and style.

Eventbrite – Ticketing and Registration

Eventbrite helps streamline ticket purchases, whether for paid or free events. Event pages can be personalized by the planners, initialize payments, and even monitor attendance in real-time. This is ideal for public events, workshops, or launches.

Canva - Advertising and Graphic Design

The graphic design tool Canva enables users without design training to produce invitations, posters, social media content, and presentations. The interface of Canva makes it simple for anyone to produce professional-grade visuals within a few minutes from the thousands of templates available.

Zoom - For Virtual and Hybrid Events

Most in-person events are happening in full force, but there is still a virtual aspect included in them. Zoom continues to be a good platform for webinars, remote panels, or hybrid meetings. With Zoom, you can also integrate with other tools, breakout rooms, live chat, and many more useful features. 

Asana - Project Management Software 

Asana offers users an additional alternative for project management. Users recognize this application because of its simple interface and adaptable dashboard options. The application provides a central portal where organizers can maintain timelines, project dependencies, and budgets, which keeps everything on schedule in the project.

Sweap - Guest Management and Check-in

Sweap is for professional event management. The app takes care of all email invitations and guest list segmentation and even enables easy check-in at the door. It provides a level of elegance and professionalism that is appreciated by the guests, especially during high-end corporate events.

The Significance of Technology for Event Professionals  

Today’s events are very complex in nature and need more than just notepads and spreadsheets. Not only does using tech tools save time, but it also enhances the experience the guests receive. Whether it is managing vendor contracts or real-time check-in monitoring, there is an app for everything.  

Specialized technology is very useful for corporate event managers dealing with large meetings, brand launches, and corporate retreats. Everything must be in sync with the client’s objectives.  

How Best Venues Revamped Modern Event Planning  

These specialized tools and the right venue make the planning process streamlined. Best Venues is a corporate event planning company that helps its clients book the best venues in NYC worldwide.  

The options provided by Best Venues enable users to create special and operational settings ranging from product launches and executive meetings to rooftop cocktail parties. Best Venues provides more than just space bookings since their service extends to venue planning support, vendor coordination, and creative user experience.

Best Venues understands the nuances of event planning, and they know what needs to be done to turn a concept into reality. Their network of venues includes sophisticated roof space, private spaces, and large corporate spaces. 

Conclusion

Event planning is intricate and high-stress work, but the right apps can provide immense relief. These tools offer assistance in any role, be it managing marketing, logistics, or guests. They are created to enhance communication and organization.

Best Venues, along with other venue providers, ensures flawless technological integration to support seamless planning of the event. Those who evolve with the market trend are always one step ahead.